One platform for attendance, payroll and people operations
Manage attendance, leave, payroll inputs, employee operations and performance data through a single integrated HRMS — built in-house, so your learning, assessment and HR records live in one place.
Payroll cycle — March
ReadyWhere HR operations quietly leak time
HR data scattered across spreadsheets and tools.
Manual attendance and leave tracking.
Payroll inputs that need constant reconciliation.
No single view of an employee's learning and performance history.
Core modules
Twelve modules on one platform — so recruitment, attendance, payroll, performance and learning records stop living in separate systems.
Recruitment Management
People Requisition, Application Tracking System, linkages to job portals, resume parsing, online psychometric and functional assessments, dynamic multi-level interview scheduling, offer letter and seamless employee onboarding.
Core HR
Employee data management, movement, hierarchy management, and compliance & reporting on a single record.
Attendance & Shift Management
Biometric, mobile and geo-tagged capture across sites, with shift management, shift rosters, overtime and exception handling, notifications and reminders in one view.
Leave Management
Policy-driven leave types, balances and accruals, with approval workflows that route correctly across multi-level reporting lines.
Payroll Inputs & Processing
Attendance, leave and variable inputs, advances and expense management flow straight into the payroll run — so the monthly reconciliation stops being a manual rebuild.
Employee Self-Service
Employees raise leave, view payslips, update records and check balances themselves — removing the bulk of routine HR queries.
Performance & PMS Module
Goals, review cycles, ratings, probation clearances and increment letters against the same employee record as attendance and payroll — one history, not three.
Learning Management System
Integrated in-house LMS with blended and competency-linked learning, course creation, tracking, assessments and workplace assignments, gamified learning, certification and leaderboards.
Employee Engagement
Employee help desk, internal social platform, Who's Who, policies at a glance, events and announcements, and rewards & recognition.
Employee Separation
Comprehensive employee separation, no-dues, exit interviews and full & final settlements.
Client & Contract Management
Unified system for managing staffing and security contracts — manpower deployment across sites, site management, attendance, leave and payroll for staffing and contract manpower providers.
Reports & Analytics
Headcount, attendance trends, leave liability, attrition and cost dashboards — exportable for finance and board reporting.
Comprehensive HR management solution
Prudentia HRMS is a versatile, easy to set up, user-friendly and statutorily compliant one-stop solution for your core HR activities — safe, secure and built to strengthen workforce management.
It saves time, effort and cost through access controls and real-time analytics, at a price point that stays affordable. A genuine value-for-money product and service.
Manage
Operational efficiency across records, attendance, payroll and compliance.
Engage
Workforce empowerment through self-service, help desk and social engagement.
Retain
Performance management, capability building and learning that keeps talent growing.
What your team actually sees
Three of the screens HR operations lives in day to day.
Attendance
Live floor status across sites, with exceptions surfaced before they reach the payroll cut-off.
- Gross₹ 1,84,20,000
- Deductions₹ 22,64,500
- Net payable₹ 1,61,55,500
- Exceptions3 open
Payroll
Inputs reconciled automatically from attendance and leave, with open exceptions flagged before sign-off.
Analytics
Headcount, attrition, leave liability and cost trends in one dashboard, exportable for finance.
How each module works
Attendance & Leave
Attendance is where most payroll disputes originate, so capture has to match how people actually work — across shifts, sites and field roles. Leave then runs off the same record rather than a parallel tracker.
- Biometric, mobile and geo-tagged capture for office, plant and field teams
- Shift rosters, week-offs, overtime and comp-off handled to your policy, not a default
- Leave types, accruals, carry-forward and encashment rules configured per grade
- Multi-level approval workflows that route correctly across dotted reporting lines
- Exceptions flagged daily, so corrections happen before the payroll cut-off
Payroll Inputs
Most payroll effort is not calculation — it is assembling and reconciling inputs. When attendance and leave already live on the same platform, that assembly stops being a manual rebuild every month.
- Attendance, leave, overtime and loss-of-pay flow into the payroll run automatically
- Variable inputs — incentives, allowances, deductions — captured with an audit trail
- Pre-run validation that surfaces exceptions before sign-off, not after disbursement
- Statutory components configured to current Indian requirements — PF, ESI, PT, TDS
- Register and payslip outputs formatted for your finance and audit requirements
Employee Self-Service
Self-service is what actually reduces HR workload. Every balance check, payslip request and address update handled by the employee is a query your HR team never receives.
- Leave application, balance visibility and approval status in one place
- Payslip download and tax declaration submission without an HR request
- Personal and bank detail updates with approval controls and change history
- Mobile-friendly, so plant and field staff are not dependent on a desktop
- Manager view for team attendance, approvals and pending actions
Reports, Analytics & Integrations
Because the HRMS is ours, it connects to our LMS and assessment modules directly — which is what makes a single view of an employee's learning, performance and HR record possible rather than aspirational.
- Headcount, attendance, attrition, leave-liability and cost dashboards
- Multi-site and multi-entity roll-ups, with drill-down to a single location
- Native integration with our LMS and assessment modules — training and HR on one record
- Exports formatted for finance, statutory filing and board reporting
- Role-based access control, so managers see their teams and nothing more
From requirement mapping to a system in daily use
Four stages. Implementation is not treated as finished at go-live — it is finished when your team stops keeping the old spreadsheet.
Requirement Mapping
Your policies, shift patterns, leave rules and approval hierarchies documented as they actually run — including the exceptions.
Configure & Migrate
Platform configured to those rules, then historical employee, leave-balance and payroll data migrated and reconciled against your records.
Rollout & Training
Site-by-site rollout with HR, manager and employee training — including the self-service push that decides whether adoption holds.
Support & Optimise
Ongoing support through the first payroll cycles, then periodic reviews to tighten workflows as policies and headcount change.
The Prudentia advantage
Five reasons HR teams stay with the platform after the first payroll cycle.
Tailored to your needs
Our HRMS is 100% customisable to meet the specific requirements and workflow of your organisation, irrespective of size and scale.
User-friendly interface
We focus on simplicity, so both HR teams and employees can navigate and use the system from day one — moving from your present setup to Prudentia without disruption.
Data security & compliance
The platform complies with the highest standards of data protection and privacy law, so your sensitive HR data stays secure.
Cost-effective
Competitive pricing designed for the best ROI, reducing the overhead cost of running HR functions.
24/7 support & training
Ongoing support and training to ensure seamless integration and effective use of the platform.
Prudentia Learning Solutions is a forward-thinking blended learning & development company offering HR tools, comprehensive training and performance coaching. We help organisations build high-performing teams through a full-spectrum approach to managing the entire Talent Value Chain.
What running on one platform changes
Built in-house and licensable on its own — with or without a training engagement.
This solution, in the field
Built for the people who run HR operations
CHRO
One system of record for people data, and a single employee history spanning learning, performance and HR.
HR Operations Manager
The monthly attendance-to-payroll scramble replaced by a reconciled flow, with exceptions surfaced early.
Finance / Payroll Head
Auditable inputs, statutory components handled, and cost reporting that reconciles to the payroll register.
Multi-site Operations Head
Consistent attendance and shift rules across locations, with roll-up reporting and drill-down to any one site.
Frequently asked questions
Yes. Employee master data, leave balances and payroll history are migrated as part of implementation, then reconciled against your existing records before go-live. Spreadsheet-based data is common and workable — the cleanup usually takes longer than the import itself, so we scope that honestly up front.
Statutory components including PF, ESI, professional tax and TDS are configured to current Indian requirements, with registers and filing-ready exports. Scope is confirmed against your entity structure and states of operation during requirement mapping, since obligations vary by location.
Yes — multi-site and multi-entity operation is a core design assumption, not an add-on. Shift patterns, week-offs, holiday calendars and leave policies can differ by location and grade while still rolling up into one consolidated view for group reporting.
Natively — the HRMS, LMS and assessment modules are all built in-house, so an employee's training history, assessment scores and performance record sit against the same profile. That said, the HRMS can be licensed entirely on its own, with no training engagement attached.
A single-entity implementation typically runs six to ten weeks from requirement mapping to first live payroll cycle; multi-site rollouts are phased by location. On security, access is role-based so managers see only their teams, changes to sensitive records carry an audit trail, and hosting, backup and data-residency arrangements are confirmed in writing during contracting.
See the HRMS running on your own data
Send us a sample of your attendance and leave rules. We'll configure a working demo around them rather than showing you a generic tour.